When you publish a view to a PDF, by default, the view is published across as many PDF pages as necessary based on the paper size you select in the Print to PDF dialog box and the size of the view. Row and column headers, as well as legends, are repeated on each page, and Tableau tries to avoid adding a page break in the middle of a pane. For example, below is a large report showing total expenses over time by product and market. There are 42 rows across 12 columns. When published to PDF using the letter sized paper, the report becomes a 6-page PDF.
When you select Unspecified as the paper size in the Print to PDF dialog box, the paper size of the PDF enlarges to fit the entire report. For example, the same report as above becomes a single page PDF, as shown below.
In addition to paper size and page orientation, you can control page breaks and scaling using the Page Setup options. Select File > Page Setup to open the Page Setup dialog box. On the Print Scaling tab, you can select from the following options:
Automatic - Scales the view automatically based on the paper size.
Scale to - Scales the view to the specified percentage of its normal size.
Fit to - Scales the view to fit within the specified area. Select the number of printed/PDF pages across and down. For example, if you have a really wide view that is not very tall, you can specify to fit it to three pages across by one page down. Leave either text box blank to allow the view to expand across as many pages as necessary in the given direction.
Finally, you can use the Pages shelf to break up a view based on one or more dimensions. When you print or publish the view, each page from the Pages shelf becomes pages in the PDF. For example, below the Total Expenses report is modified to have the Market field on the Pages shelf. When published to PDF, it becomes a 4-page PDF.
To ensure that all the pages are included in the PDF instead of just the first one, make sure to select the Show all pages option in the Page Setup dialog box.
Important: If any page from the Pages shelf is really large, it may be distributed across multiple printed or PDF pages. When the Print Scaling options in the Page Setup dialog box are set to Automatic, each page in Tableau Desktop is scaled to fit on its own printed or PDF page. If you instead set the scale to 100%, the pages in Tableau Desktop are distributed across as many printed or PDF pages as necessary. For example, below is a different report that shows Product Sales over Time, with Year on the Pages shelf. Each page has 1263 rows by 1 Column. When the print scaling option is set to Automatic, this report becomes a 4-page PDF, one for each year. All 1,263 rows are scaled down to fit on a single PDF page. When the print scaling option is set to 100%, this report becomes a 248-page PDF.